Position Title: Advancement Coordinator
Organization: American Piano Awards
Location: Indianapolis, IN
Salary Range: $38,000 – $42,000, with 403(b) employer match
Position Type: Full-time, Exempt
Reports to: Director of Advancement and Executive Vice President
LAUNCH YOUR CAREER IN FUNDRAISING WITH US!
ABOUT US
At American Piano Awards, we advance the next generation of top piano talent while creating a passionate community around the music we love. We’re looking for someone who wants to launch their career in nonprofit fundraising or administration, join a collaborative team, and make a meaningful contribution to the performing arts.
WHY THIS ROLE IS FOR YOU
As the Advancement Coordinator, you’ll gain hands-on experience across a variety of areas, supporting fundraising, donor relations, event planning, and communications. You’ll work closely with dedicated leaders who are committed to helping you learn and grow in your career. As you gain skills, you’ll have the opportunity to take on additional responsibilities, contribute to projects, and develop your interests. This role is designed to open doors for you within our organization or the larger not-for-profit world. If you’re passionate about music, are great with detail, and thrive in a collaborative environment, this could be the perfect role for you.
WHAT YOU’LL DO
Keep Us Organized:
- Serve as the go-to person for the Advancement team, handling everything from scheduling meetings and prepping materials to keeping our donor data up to date.
- Help us stay connected with our supporters by managing communications, preparing thank-you letters, and assisting with tracking and processing donations.
- Help us stay connected with our supporters by managing communications, preparing thank-you letters, and assisting with tracking and processing donations.
Build Donor Relationships:
- Be a friendly face and voice for our donors—answer questions, provide a top-notch experience, and support our recognition and appreciation efforts.
- Conduct research on prospective donors, foundations, and funding opportunities, preparing profiles and insights for the Advancement team.
- Assist with creating personalized touches that make our donors feel valued and engaged with our mission.
Make Events Happen:
- Help us plan and run our fundraising and appreciation events. Coordinate logistics, create invitations, manage RSVPs, and ensure everything goes smoothly on event day.
- Track and report on fundraising activities, donor engagement metrics, and event results so that we can continue to improve and grow.
Support the Board of Directors:
- Work with the Board of Directors to schedule meetings.
- Take notes at board meetings and committees. You’ll gain valuable insight into high-level governance and strategic decision-making.
Get Creative:
- Help the Advancement team create social media posts, email campaigns, and event materials that connect with our audience and advance our brand.
- Work with our close-knit team to lend a hand wherever is needed, especially during concerts and events.
- Contribute ideas for building our brand and broadening our reach—your smarts and unique perspective are welcome.
WHAT WE’RE LOOKING FOR
Education and Experience:
- Bachelor’s degree or relevant experience in arts administration, communications, marketing/PR, business, or a related field. If you don’t fit this description but are passionate, detail-oriented, and eager to learn, we encourage you to apply!
- 1-2 years’ experience in fundraising, customer service, marketing/PR, event planning, or not-for-profit work is helpful but not required.
Skills That Make You Shine:
- Excellent organizational skills and an ability to juggle multiple tasks.
- Strong communication skills—you’re comfortable interacting with people, solving problems, and providing a positive experience for donors.
- A desire to learn and grow, and a proactive approach to tackling new challenges.
- Ability to move through our ADA-compliant building to retrieve materials, etc.
- Ability to work some evenings and weekends for events.
- Proficiency with Microsoft Office suite.
- Knowledge of Raiser’s Edge or other fundraising software not necessary but is a plus.
- Graphic design or social media skills not necessary but are a plus.
WHAT WE OFFER
- Competitive Pay and Benefits: We offer a solid compensation package, including health insurance, retirement plan with employer contributions, paid time off, and more.
- Professional Development: Work closely with experienced leaders, gain exposure to all aspects of not-for-profit advancement work, and take advantage of opportunities to build your skills.
- Networking: Attend events, engage with artists, and connect with board members and industry professionals, building relationships that can support your career.
- Creative Work Environment: Be part of a supportive, collaborative team where your input is valued and your work helps build community.
HOW TO APPLY
If this sounds like the right fit for you, please send your resume and a cover letter to Leigh Ann Hirschman at leighann@pianoawards.org. In your cover letter, tell us why you’re excited about this role, what you can bring to the American Piano Awards team, and how this position aligns with your career goals in fundraising or the performing arts. This position will remain posted until filled.