SPECIFICATIONS: Part-time, Mondays through Fridays, up to 20 hours per week with a flexible schedule in the mornings or afternoons, plus some weekend events. Free downtown parking is available. Hourly rate $20 – $30 an hour, commensurate with experience.
ABOUT INDIANAPOLIS BALLET:
Indianapolis Ballet (IB) and Indianapolis School of Ballet (ISB) are Indiana’s premier destination for professional dance and dance instruction, located in the heart of downtown Indianapolis. While Indianapolis School of Ballet opened in 2006, the professional company, Indianapolis Ballet, is in its sixth season. With the launch of Indianapolis Ballet in 2018, a professional resident ballet company returned to the Circle City for the first time in over a decade. For the 2024/25 season, Indianapolis Ballet features 27 professional dancers and now has over 90 ballets in its repertoire. IB is also one of only a handful of companies in the U.S. championing the creations of George Balanchine, known as the father of American ballet. Indianapolis Ballet’s mission is to embrace the future of Balanchine-inspired ballet through dynamic performances, visionary new works, extraordinary training, and by providing transformative community outreach programs to the widest possible audiences. Indianapolis Ballet and Indianapolis School of Ballet believe in a culturally diverse environment and the physical, intellectual, emotional, and artistic growth of all dancers. For more information, visit www.indyballet.org.
POSITION SUMMARY:
Indianapolis Ballet is seeking an individual with a passion for the arts and the organizational skills needed to manage finance operations for a growing nonprofit. Reporting to the Executive Director, this position requires exceptional time management and excellent communication, verbal, and writing skills in English. Knowledge of classical ballet is encouraged but not required.
REPRESENTATIVE DUTIES AND RESPONSIBILITIES:
● Oversee the organization’s financial activities.
● Prepare bank deposits and write checks as needed.
● Enter credit card transactions and investment activity.
● Prepare cash flow and budgets for the organization, including creating grant budgets and reports for the Board of Directors.
● Work with the Operations Manager to record and reconcile ticket sales and school tuition.
● Perform monthly reconciliation of bank accounts and other balance sheet accounts as needed.
● Make journal entries into the general ledger based on changes in account balances and/or recommendations made by outside accountant.
● Process ADP payroll transactions for new hires, leave of absence, employee changes, timesheets, and other payroll activities.
● Maintain positive relations through excellent customer service and communication.
● Coordinate with the Operations Manager, including new hire orientations and ensuring proper paperwork is completed for full-time, part-time, and contract employees.
● Coordinate with the Operations Manager about employee benefits including Workers Compensation and maintaining relationships with benefit providers.
MINIMUM REQUIREMENTS:
● 3+ years of relevant professional work experience in finance. Understanding nonprofit management is a plus.
● Passion for the arts and IB’s mission.
● Excellent verbal communication and writing skills in English.
● Knowledge of the ADP payroll system.
● Functional knowledge of GSuite (including GMail, Google Calendar, and Google Drive) and Microsoft Office Suite (including Word and Excel).
● Knowledge of QuickBooks with ability to maintain a database, run queries, and generate accurate reports.
● Ability to manage multiple projects and competing priorities simultaneously.
● Flexibility, professionalism, accountability, and ability to work with a culturally diverse population in a collaborative manner.
CONTENT OF CONFIDENTIAL INFORMATION: Must maintain confidentiality regarding HR meetings, programming and marketing plans, organizational financial information, and staff and student biographical information.
PHYSICAL REQUIREMENTS: This position requires the ability to sit for long periods of time to conduct daily business operations. Position also requires hearing and visual acuity to converse with internal and external constituents in person, over the phone, and via electronic communication with or without reasonable accommodation. Ability to lift, pull or push up to 20 pounds when necessary.
SUPERVISION: Reports to the Executive Director, but must have the ability to work independently, be self-motivated, and make sound decisions in the best interest of the organization.
TO APPLY: Send resume and cover letter to Don Steffy, Executive Director, at dsteffy@indyballet.org.