Jobs

Indy Arts Council Seeks Executive Assistant/Office Manager

Deadline: 03/27/2024

Indy Arts Council Seeks Executive Assistant/Office Manager

About Indy Arts Council

Indy Arts Council is central Indianaís leading arts advocacy and services agency. Our mission is to foster meaningful engagement in the arts by nurturing a culture where artists and arts organizations thrive. Advancing racial equity, inclusion and access, which includes ensuring arts and culture experiences and audiences reflect the diversity of our city, is at the heart of our vision of ìA Creative Life for All.î

Position Overview†

The Arts Council is seeking a full-time Executive Assistant/Office Manager to join our team. This individual will support the board and staff leadership with administrative services and will report to the President/CEO. This role will also support basic office management responsibilities. The ideal candidate will be a proactive, creative team player with a demonstrated commitment to equity and inclusion, excellent attention to detail and communication, ability to foster meaningful relationships, and has an active interest in Indyís arts & culture scene.

Key Areas of Responsibility

Board & Executive Support – 33%

Provides support services to the President and Vice President ensuring excellent communication and responsiveness
Manages the calendar of the President and Vice President by coordinating schedules, booking meeting spaces, managing technology set-up, and ordering meals as needed
Acts as board liaison serving as main point of contact for board and advisory members, scheduling and planning meetings, taking meeting minutes, preparing documents, and managing correspondence, including updating the online portal

Administrative & Office Support – 33%

Assists with bank deposits, payment requests, credit card reporting, and general finance support
Provides general administrative services and scheduling support to the leadership team
Office Management
Manages the agency calendar to ensure coordination across the team and with The Cabaret
Covers the front desk by welcoming visitors and providing excellent customer service
Plans team meetings and organization celebrations
Responsible for building access/security and parking, building maintenance, technology & equipment
Responsible for keeping all shared spaces tidy and usable, including the front desk & office supply area, kitchen/sink/dishwasher, conference rooms, etc

Fundraising & Event Support – 33%

Coordinates and maintains databases
Tracks and reports donations and issues acknowledgements
Assists with planning, execution and onsite activation of agency events including Start with Art, Art and Soul, Gallery 924 events, hosted meetings and events at the office, and others as needed

Qualifications

4+ years of experience as an Executive Assistant (or similar position), preferred
Must have the ability to think ahead, anticipate needs, handle multiple projects at once, and meet deadlines in a fast-paced environment.
Must have the ability to effectively communicate and develop positive relationships
Must have excellent computer and technology skills (proficient in Microsoft Suite, Google Workspace, and experience with Apple computers.)
Must have exceptional organizational skills, attention to detail, and follow-through
Ability to work some evenings and weekends
Residence in the central Indiana area for access to the Indy Arts Council office and regular in-person obligations.

Compensation & Benefits

The salary for this role is $48,500 annually.
100% employee health insurance (including medical, dental & vision), 5% retirement fund contributions (after 1 year of employment), and generous paid time off
Hybrid work environment. We work remotely on Mondays & Fridays, and are in the office Tuesday through Thursday. Meetings and team collaborations are prioritized on office days.

How to Apply

Qualified applicants should email a letter of interest, resume, and references to hiring@indyarts.org using subject line ìExecutive Assistantî by Wednesday, March 27.

The Indy Arts Council is an Equal Opportunity Employer.